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For the purposes of section 222 of the Local Government Act 1989, the following are prescribed documents if they are not published on the Internet website of the Council. Under the Local Government Act 1989 and Local Government (General) Regulations 2015 (Regulation 12), certain documents must be made available for public inspection under the Act.

The table below lists the documents that Council makes available for public inspection under the Act.

All documents may be inspected at Horsham Rural City Council, 18 Roberts Ave, Horsham with some being accessible via Council’s website www.hrcc.vic.gov.au

It is usually best to make an appointment to arrange an inspection of a document. In some instances, requests may need to be made in writing or on a specific form. 

Legislative Provision

Document

On  website

Inspection only

Copy available

Regulation 12(a)

A document containing details of overseas or interstate travel (other than interstate travel by land for less than 3 days) undertaken in an official capacity by any Councillor or member of Council staff in the previous 12 months including—

(i) the name of the Councillor or member of Council staff; and

(ii) the dates on which the travel began and ended; and

(iii) the destination of the travel; and

(iv) the purpose of the travel; and

(v) the total cost to the Council of the travel, including accommodation costs;

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Regulation 12(b)

The agendas for, and minutes of, ordinary and special meetings held in the previous 12 months which are kept under section 93 of the Act, other than those agendas and minutes relating to a part of a meeting which was closed to members of the public under section 89 of the Act and are confidential information within the meaning of section 77(2) of the Act;

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Regulation 12(c)

The minutes of meetings of special committees established under section 86 of the Act and held in the previous 12 months, other than those minutes relating to a part of a meeting which was closed to members of the public under section 89 of the Act and are confidential information within the meaning of section 77(2) of the Act;

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Regulation 12(d)

A register of delegations kept under sections 87(1) and 98(4) of the Act, including the date on which the last review took place under section 86(6) and 98(6), respectively, of the Act;

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Regulation 12(e)

A document containing details of all leases involving land which were entered into by the Council as lessor, including the lessee and the terms and the value of the lease;

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Regulation 12(f)

A register maintained under section 224(1A) of the Act of authorised officers appointed under that section;

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Regulation 12(g)

A list of donations and grants made by the Council in the previous 12 months, including the names of persons who, or bodies which, have received a donation or grant and the amount of each donation or grant.

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